How to inform parents of class placements for next year

Here is an interesting use case from Raewyn at Everglade – what are some of the ways to easily let all parents know their child’s class placement for the upcoming year?

You have options! Here is the one I often recommend:

Mail Merge using Autocrat – I use the add-on for Sheets called Autocrat, which is a really useful tool that allows you to connect a Doc template to a Google sheet, then merge data into newly created documents (whether these are PDF or Google Docs). It allows you to send a personalised email using <<merge tags>> and has a range of handy features.

1. I suggest you prepare your Sheet first by exporting it out of your SMS. You might want to include a nice welcome message from the teacher which can become part of the merge to personalise this, as well as potentially an image of the teacher and the URL to their class web presence.
2. Go to Resources > Add-ons > search for autocrat or filter for Sheets

This video was created by a friend of mine and is 9mins long:

Here is the Getting Started section of the user guide which steps you through how to work with Autocrat.

What other ways do you inform parents of next years class placement?