Reply To: Setting up new users & Google Groups

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Rob Clarke

Hi Charmaine,

Unfortunately just because someone is placed¬†in a Google Group doesn’t mean their permissions for Drive folders transfer to those folders. This is a common misconception with Google Groups – they are really only for communication.

The solution is to move Kingslea towards using Team Drives.

I’m guessing you are using shared Google Drive folders already, so the next steps to rectify this will likely be:

  1. Implement a file naming protocol across the school – this ensures everything is easily found/etc.
  2. Decide on what the Team Drives setup will look like for different teams/projects.
  3. Set up Team Drives.
  4. Move items into the Team Drives.
  5. Document the set up so that is is part of your procedures.

I hope this is helpful, let me know how you go.


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